Small businesses often get stuck in GSA Maintenance Agreements costing between $3,000-5,000 annually. These agreements are desirable at first to small businesses who prefer paying a flat rate over hourly charges giving them a defined price. In reality these flat rate charges often increase cost for most small businesses to an excess of $200 per hour.
We have over a 100 clients that have made the switch to hourly rate charges and are not looking back. We provide these clients with both GSA Modification Services and Quarterly and Annual Compliance Services.
Typical Saving by making the switch to our Hourly Rate verse the Standard Industry Practice Flat Fee:
| Fee Structure | Typical Annual Fee | Normal Time Commitment | Effective Hourly Rate |
| Standard Industry Practice | $3,000 | 12 Hours | $250 hr |
| Utilizing our Services | $1,356 | 12 Hours | $113 hr |
If you are worried about the cost we can generally give an accurate ballpark of what we would charge in advance of taking you on as a client.
Our typical client is saving approximately $1,600 and will utilize the following services:
1. Two mods a year for, including any mass mods (8 hours)
2. All four IFF (Industrial Funding Fee) reports including reminders (4 hours)
Note: If the client has only one modification that year the total cost is usually approximately $850/yr.
We perform all modification services. Our Services Offerings:
GSA Schedule Contract Modifications
- Acknowledge and incorporate Mass Modifications
- Draft Authorized Negotiator Modifications
- Draft Authorized Negotiator Modifications
- Guide client on the upload of the signed Authorized Negotiator
- Modification to eMod
- Review Modification Evaluation Criteria
- Provide Client with a list of required documents for the mod
- Prepare, submit, and negotiate the approval of Contract
- Modifications and as authorized by client.
- Modifications Types:
-Administrative
-Price Reductions
-Economic Price Adjustments
-Addition of Special Item Numbers under MOBIS and/or FABS
-Addition/Deletion of Services and/or Products manufactured by Client that fall under MOBIS and/or FABS SINs - Provide the client with a copy of their updated GSA Schedule Contract
Ongoing GSA Schedule Contract Maintenance & Advisement
- Conduct conference calls with GSA Administrator as required
- Conduct status calls to discuss pending/upcoming modifications, changes at GSA, and client questions
- Review changes in service or commercial product offerings, pricing, or other policies to determine their effect on the clients GSA Schedule Contract provisions
- Provide GSA Schedule Contract subject matter expertise as needed in relation to the client’s GSA Contract administration, sales, reporting, and compliance, these topics include:
-Basis of Award (BOA)/Most Favored Customer (MFC), (if applicable)
-GSA Contractor Assessment Visit (CAV) Preparation & Virtual Attendance (as needed)
-GSA Schedule Contract Order Process
-Mass Mods
-New Initiatives at GSA
- Online Tools & Resources
-Price Reductions Clause (PRC), (if applicable)
-Pricing, Discounting Policies, & Commercial Sales Practices (if applicable)
- Sales Reporting & Industrial Funding Fee (IFF)
- Small Business Subcontracting Plan & eSRS Reporting (if applicable)
-System for Award Management (sam.gov) Updates
GSA Schedule Contract Extension
- Review Client’s GSA Contract extension package requirements, expectations, and timeline
- Provide advisement and assist in the acceptance of mass modifications as needed
- Prepare GSA Contract extension with client’s authorization
- Conduct an Extension Package Review teleconference with client to:
-Basis of Award (BOA)/Most Favored Customer (MFC), (if applicable)
-Finalize details of extension package and receive approval/signature prior to submission to GSA
-Provide Client with a full copy of draft extension package to be submitted to GSA
-Discuss Post-Submission Process
-Upload extension package to GSA eMod
-Guide Client through submission of an extension package
-Proactively track the status of extension package throughout the negotiation process
-Field correspondence with Contracting Officer through the approval of GSA Contract extension
-Advise Client on appropriate responses to any requests from GSA Administration for information/clarification
-Prepare written responses to requests from GSA for information/clarification to be approved and signed by Client as needed
-Conduct negotiations with GSA and meet/teleconference with client to discuss negotiations as needed
GSA Advantage
- Convert existing GSA Schedule Contract data to the required format for GSA Advantage!
- Check line items to make certain all non-compliant codes are withdrawn from the files and perform a final review of every line item prior to the upload
- Upload Client product or text file
Note: The client is responsible for notifying us of any communication regarding GSA Advantage! In the event changes are required, we will re-evaluate, review, and re-upload files.
